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Travel and Book Fund

Travel/Book Fund

Each graduate student has access to limited yearly funds available to use for travel or book purchases related to graduate studies.  First year grad students receive $All other graduate students receive cap on book purchases). The travel/book fund is available to use from Sept 1st to August 31st each year. Funds may not be carried over to the next academic year and unused funds will be forfeited at the end of the year.

The Mathematics Department has limited funds allocated to support graduate student travel to present work or attend conferences and seminars of relevance to a student’s educational and/or professional development. The student should first approach his or her adviser to inquire about funding through a grant held by the adviser. Please note that funding from federal grants will carry additional limitations beyond the standard University policy, such as requiring US air carriers for foreign travel, and no alcohol. 

The student should also seek funding from other sources, such as a hosting institution or conference organizers. After these steps are taken, the student may apply for travel support from the Mathematics Department directly. The student should submit the application(s) as early as possible to secure funding before booking travel, but certainly at least one month prior to the date of travel. The student will receive a written response within 10 days.

To  apply, the student should submit by email to the Graduate Program Assistant a description of the conference (including titles, dates, web URL’s) and the intended use and total amount of funding requested. The application should also specify other sources and amounts of funding that the student has applied for/secured.

After the travel is complete, the student should create an expense report and submit original receipts to the department office. The student also should submit by email to the Graduate Program Assistant a summary paragraph describing how the completed travel benefits the student’s educational and/or professional development. Once the summary paragraph has been received and approved, funds will be released for reim- reimbursement.

A graduate student may utilize the travel/book fund to make a book purchase through the office at any time during the year. To make a purchase, the student should email the Graduate Program Assistant the website link to purchase the book. Amazon is the most commonly used vendor, though other vendors can be used. The Graduate Program Assistant will then complete the purchase and inform the student when the book is ready to be picked up from the Math Office (Lunt 201).


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